How to Recall an Email in Outlook

Outlook provides a built-in feature that recalls an e-mail or replaces a message, although there are a few key requirements. In this article, you ‘ll learn :

  • How to recall an email
  • The requirements for recalling Outlook emails
  • Results and delays that can occur during recalls

Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007 ; and Outlook for Microsoft 365.

How to Recall an Email in Outlook ( and Replace It, If Desired )

When you attempt to retract electronic mail, Outlook may notify the recipient role of the recall e-mail. To recall an electronic mail in mentality :

  1. outdoors Outlook and go to the Sent Items folder .
    Sent Items side panel button in Outlook
  2. Double-click the commit message you want to recall to open it in a offprint window .
    The options to recall a message are not available when the message is displayed in the Reading Pane .
    Email opened in a separate window in Outlook
  3. Go to the Message tab, select the Actions dropdown arrow, and choose Recall This Message .
    In Outlook 2007, go to the Message pill, in the Actions group, choice Other Actions, and then Recall This Message .
    Recall This Message menu item in Outlook
  4. In the Recall This Message dialogue corner, select one of the adopt :

    • Delete Unread Copies of This Message to recall the message.
    • Delete Unread Copies and Replace With a New Message to replace the message with a new one.

    Recall This Message options in Outlook

  5. If you want to receive telling of the results, select the Tell Me if Recall Succeeds or Fails for Each Recipient check box .

  6. Select OK .

  7. If you selected Delete Unread Copies and Replace with a New Message, modify the original message .

  8. Select Send .

  9. You ‘ll receive an Outlook telling message regarding the success or failure of your attempt to retract or replace the e-mail .

Requirements to Recall an electronic mail

To recall Outlook e-mail :

  • Both you and your recipient must have an Exchange server email account and use Outlook as the email client.
  • The recipient’s mailbox is open when you attempt to process a recall.
  • The original message is unread and is in the recipient’s Inbox.
  • The message was not touched by any process, such as a rule, spam filter, or add-in.

possible Results When You Recall Outlook Email

Depending on the settings of the recipient role ‘s electronic mail customer, whether the original e-mail has already been read, and respective early factors, the results of your attempt to recall a message can vary. Following are some of the potential results of an Outlook echo .

  • If the recipient has read the message, the recall will fail. Both the original message and the new message (or notification of your attempt to recall the original message) are available to the recipient.
  • If the recipient has not opened the original message and opens the recall message first, the original message is deleted. Outlook informs the recipient that you deleted the message from their mailbox.

These results besides occur if the recipient moves both messages to the lapp folder, either manually or using a rule .

If the recipient enabled Automatically process requests and responses to meeting requests and polls, under Tracking, and the recipient role has not read the original electronic mail, Outlook deletes the master message and informs the recipient role that you deleted the message .

In Outlook 2007, this feature of speech is called Process requests and responses on arrival and it under Tracking Options. however, if the original message is marked as read when the hark back message is processed, the recipient is informed that you want to delete the message. The master message remains in the recipient role ‘s inbox .

If the recipient role moves the original message out of the inbox and into another folder ( manually or using a rule ) and the hark back message goes to the inbox, the retraction fails careless of whether either has been read or not. The recipient role is informed that a recall attempt failed. The recipient role has access to both the original and the new e-mail message .

In summation, if you use Outlook on a mobile device and attempt to recall a message, the process will probable fail .

Delay Sending Messages

Sending an incorrect e-mail can be counterproductive and even embarrassing. While Outlook ’ s recall feature might save you in a pinch, you can alleviate some tension by scheduling or delaying messages to be sent. This gives you time to recognize errors or update information before your e-mail lands in your recipient role ’ south inbox .

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