How to Address a Cover Letter (With Examples)

Make a positive first impression by addressing your traverse letter to the right person. An appropriate greeting is specific and sets the tone for the rest of your traverse letter, demonstrating your care to detail and making your job application stand out. Below, you ’ ll find tips on how to address a cover letter and examples to help you start a brood letter that will catch the hire coach ’ sulfur attention.

When you know the hiring manager’s name

Establish a personal connection by addressing the lease coach directly. If you have their full name but aren ’ triiodothyronine certain of their sex, begin with “ Dear ” followed by their beginning and last diagnose. even if you know their gender, this is always a safe option. For case :

  • Dear Robin Lopez
  • Dear Shadi Hamid

If you are sealed of their gender and want to use a claim, consumption either “ Mr. ” or “ Ms. ” Avoid using “ Mrs. ” or “ Miss ” since this will involve some guess about their marital status. ( You may make an exception if you know the hire coach personally and they have told you their preference. ) Follow the title with their last appoint. For example :

  • Dear Ms. Greene
  • Dear Mr. Johnson

avoid greetings like “ Hey, ” or “ Hi, ” which are excessively casual for formal documents like cover letters. Related: 7 Powerful Ways to Start a Cover LetterTo Whom It May ConcernImage description “To Whom It May Concern” Alternatives
“ Greetings, ” “ Hello, ” “ Hi there, ” “ Dear [ Team or Department ], ” “ Dear [ Job Title ], ” “ Dear [ First Name ], ” or “ costly [ Mr./Mrs./Ms./Dr./Professor ] [ last Name ] “

When your contact has an academic or professional title

There are times when you may want to replace “ Mr. ” or “ Ms. ” in your top letter salute with a unlike prefix. For case, if the person holds a PhD, it is considered more respectful to address them as “ Dr. last name, ” rather of “ Ms. survive Name. ” early academic or professional titles you may encounter include :

  • Professor ( Prof. )
  • Reverend ( Rev. )
  • Sergeant ( Sgt. )

For exercise :

  • Prof. Aldridge

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  • Rev. McClellan
  • Sgt. Linh

Related: Q&A: What’s the Ideal Cover Letter Length?

When you don’t have a contact name

If you don ’ thyroxine know to whom you should address your screen letter, do some research to find the rent director ’ second diagnose. Addressing a specific person tells the rent director that you ’ ve written the cover letter for this specific function. It besides shows that you ’ ve taken the enterprise to learn more about the company. To find the hire coach ’ mho name, refer to the subcontract list, cautiously search professional network sites and the company web site, or conduct targeted Google searches. If you still can ’ thymine identify the rent director, try calling the caller. Explain that you ’ re applying for a problem and would like to address your cover letter to the correct person. alternatively, you can email the company. Related: How to Format a Cover Letter (With Example)

When you still can’t find the hiring manager’s name

If you ’ ve done your inquiry but are however unable to find a name, use a generic so far well-thought-out salutation. Show that you ’ ve thoroughly read the job description by tailoring your salute to the specific job and caller. What ship’s company department is the job separate of ? Who will you be reporting to ?Cover Letter FormatImage description Cover Letter Format
1. Date and contact information
2. salute or greeting
3. Opening paragraph
4. Middle paragraph ( s )
5. Closing paragraph
6. Letter ending and key signature It ’ randomness always satisfactory to use “ Dear Hiring Manager, ” but there are besides early options, such as :

  • Dear Finance Department
  • dear Company ABC team
  • Dear Customer Service Manager
  • dear Company XYZ Recruiter
  • To the Marketing Department

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  • beloved Head of Design

Avoid using impersonal greetings like “ To Whom It May Concern ” or “ Dear Sir or Madam. ” These are outdated and excessively ball .

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